Annual General Meeting & Statutory Accounts

Each year the Coventry & Warwickshire Chamber of Commerce hold an Annual General Meeting (AGM) which allow for consideration of the Statutory Accounts for that financial year, review of the current Chamber auditors and election of Non-Executive Directors.

All current Members of the Chamber are eligible to attend and vote on matters raised at the AGM where appropriate.

The 2025 EGM details are listed below:

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NOTICE OF EXTRAORDINARY GENERAL MEETING (EGM)

Notice is hereby given that an Extraordinary General Meeting of Coventry & Warwickshire Chamber of Commerce will be held at Space 23, Warwick Conferences Scarman, Scarman Road, University of Warwick, Coventry, CV4 7SH on Friday 27 June 2025 starting at 10am, for the purpose of considering the matter set out below.

Special Business 
The following resolution will be proposed as a Special Resolution:

1. That the draft Articles of Association submitted to the meeting and for the purpose of identification initialled by the Chairman of the Meeting be and the same are hereby approved and adopted as the Articles of Association in substitution for and to the exclusion of all the existing Articles of Association of the Company.

By order of the Board.

Corin Crane
Chief Executive
Coventry & Warwickshire Chamber of Commerce
Chamber House, Innovation Village 
Cheetah Road, Coventry 
West Midlands
CV1 2TL

Company number: 02478695

Dated: 5 June 2025

NOTES TO THE NOTICE OF EXTRAORDINARY GENERAL MEETING OR GENERAL MEETING

Notice is hereby given that the following documents are available on the Company’s website from the date of this notice:

Related information to the EGM can be accessed via the below links:

• DRAFT Articles of Association - Coventry Warwickshire Chamber of Commerce (WH) - 04.06.25(clean) (1)
• Proxy Form

The documents may be accessed on the website by using the link provided above. If you do not have internet access, and would like to have a hard copy of the document/s, please contact Brenda Scholtz at [email protected].

APPOINTMENT OF PROXIES

If your primary contact for Membership is not available to attend the AGM then a proxy can be allocated to attend and vote in their place by completing and returning the official Proxy form which can be accessed by the link shown above.

1. If you are a member who is entitled to attend and vote at the Meeting, you are entitled to appoint one proxy to exercise all or any of your rights at the meeting and you should complete a proxy form with this notice of meeting.  A proxy does not need to be a member of the Company but must attend the Meeting to represent you.  You can only appoint a proxy using the procedures set out in the notes to the proxy form.
2. If you do not give your proxy an indication of how to vote on any resolution, your proxy will vote or abstain from voting at their discretion. Your proxy will vote (or abstain from voting) as they think fit in relation to any other matter which is put before the meeting.

CORPORATE REPRESENTATIVES

1. A corporation which is a member can appoint one or more corporate representatives who may exercise, on its behalf, all its powers as a member provided that they do not do so in relation to the same shares.

COMMUNICATION

1. Except as provided above, members who have general queries about the meeting should email Brenda Scholtz at [email protected] (no other methods of communication will be accepted).

You may not use any electronic address provided either:
•    in this notice; or
•    in any related documents (including the proxy form),

to communicate with the Company for any purposes other than those expressly stated.